Athletics Ireland needs to collect and use personal data (information) for a variety of purposes about its service users. The purposes of processing data include the organisation and administration of applications, competition entries, club registration, e-shop purchases, compliance with statutory obligations, etc. Data Protection legislation safeguards the privacy rights of individuals in relation to the processing of personal data. The Data Protection Act 1988 and the Data Protection (Amendment) Act 2003 confer rights on individuals as well as responsibilities on those persons processing personal data. Personal data, both automated and manual, are data relating to a living individual who is or can be identified, either from the data or from the data in conjunction with other information.
2. Purpose of this policy
This policy is a statement of Athletics Ireland’s commitment to protect the rights and privacy of individuals in accordance with the Data Protection legislation.
3. Principles of data protection legislation
Athletics Ireland undertakes to perform its responsibilities under the legislation in accordance with the eight stated data protection principles outlined in the Acts as follows:
1. Obtain and process information fairly.Athletics Ireland will obtain and process personal data fairly in accordance with the fulfilment of its functions and its legal obligations.
2. Keep it only for one or more specified, explicit and lawful purposes. Athletics Ireland will keep data for purposes that are specific, lawful and clearly stated and the data will only be processed in a manner compatible with these purposes.
3. Use and disclose it only in ways compatible with these purposes. Athletics Ireland will only use and disclose personal data in ways that are necessary for the purpose/s or compatible with the purpose/s for which it collects and keeps the data.
4. Keep it safe and secure. Athletics Ireland will take appropriate security measures against unauthorised access to, or alteration, disclosure or destruction of the data and against their accidental loss or destruction. LocumWork acknowledges that high standards of security are essential for processing all personal information.
5. Keep it accurate, complete and up-to-date. Athletics Ireland will have procedures that are adequate to ensure high levels of data accuracy and completeness and to ensure that personal data is kept up to date.
6. Ensure that it is adequate, relevant and not excessive. Personal data held by Athletics Ireland will be adequate, relevant and not excessive in relation to the purpose/s for which they are kept.
7. Retain it for no longer than is necessary for the purpose or purposes. Athletics Ireland will have a defined policy on retention periods for personal data and appropriate procedures in place to implement such a policy.
8. Give a copy of his/her personal data to an individual, on request. Athletics Ireland will have procedures in place to ensure that data subjects can exercise their rights under the data protection legislation.
Athletics Ireland has overall responsibility for ensuring compliance with data protection legislation where it is the controller of personal data. However all employees who collect and/or control the contents and use of personal data are individually responsible for compliance with the data protection legislation. Athletics Ireland will provide support, assistance, advice and training to all staff to ensure it is in a position to comply with the legislation. Athletics Ireland has appointed a Data Protection Officer who will assist its staff in complying with the data protection legislation.
5. Procedures and Guidelines
Athletics Ireland is committed to ensuring the protection of the privacy of personal data and in order to assist in Athletics Ireland ’s compliance with the data protection legislation will provide best practice guidelines and procedures in relation to all aspects of data protection.
6. Right of Access to Information
Service users, employees and other subjects of personal data held by Athletics Ireland have the right to access any personal data that is being kept about them on computer and also have access to paper-based data held in certain manual filing systems. This right is subject to certain exemptions which are set out in the Data Protection Acts. Any person who wishes to exercise this right should make the request in writing to the Data Protection Officer using the standard form which is located on our website.
Athletics Ireland reserves the right to charge the maximum fee payable for each subject access request. If personal details are inaccurate, they can be amended upon request. Athletics Ireland aims to comply with requests for access to personal information as quickly as possible, but will ensure that it is provided within 40 days of receipt of a completed form unless there is good reason for delay. In such cases, the reason for delay will be explained in writing to the individual making the request.
This policy will be reviewed regularly in light of any legislative or other relevant indications.
Date of Review: 11/8/11
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What is a cookie?
If you do not know what cookies are, or how to control or delete them, then we recommend you visit http://www.aboutcookies.org for detailed guidance.
The list below describe the cookies we use on this site and what we use them for. Currently Athletics Ireland operate an ‘implied consent’ policy which means that we assume you are happy with this usage. We have opted for this model rather than the intrusion of pop-up ads and dialog boxes. We have also given clear instructions below on how to disable cookies in your browser.
If you are not happy with the use of the cookies, you can either not use this site, or you can delete the cookies having visited the site. Alternatively, Athletics Ireland recommend you should browse the site using your browser’s anonymous usage setting. Depending on your browser this is called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari.
How to activate anonymous browsing
Open up the bright orange Firefox menu in the top-left corner of your browser window. Click “Start Private Browsing.”
Once you’ve got Private Browsing active, the orange Firefox button will turn purple, and the address bar will be marked with an icon of a mask.
Open up the Settings menu. It’s the little wrench-shaped icon in the top-right corner. Click “New incognito window.”
Chrome will open up a separate window for your private browsing needs. Your original window will remain in the background.
Click on the little gear ici=on in the top-right corner.
Next, mouse-over the Safety menu. Click “InPrivate Browsing.”
IE will open a new browser window, leaving your open tabs intact. You’ll know the InPrivate browsing window by the dark blue “InPrivate” icon to the left of the address bar.
First Party Cookies
You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.com/intl/en_uk/analytics/privacyoverview.html
WordPress: Our websites runs the popular WordPress CMS and cookies are used to store basic data on your interactions with WordPress, and whether you have logged into WordPress. If you are a registered administrato we deem these as being strictly necessary to the working of the website.
Third Party Cookies
These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allow visitors to share content onto social networks. Cookies are currently set by Twitter, Facebook. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.
You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.
Like almost all online stores we use a session cookie to remember your log-in for you and what you’ve put in the shopping basket these are used when you use the E-Shop or Race-Entry system. These we deem strictly necessary to the working of the website. If these are disabled then various functionality on the site will be broken.
More information on session cookies and what they are used for at http://www.allaboutcookies.org/cookies/session-cookies-used-for.html